Edit a newsletter

Caution

You should not manually move newsletters from their automatically assigned month folder to a higher level such as year folders or the main newsletter folder. This may prevent the newsletter being captured by the NSW Education Parent App. If you need to change the date of a newsletter, you should edit the date of the newsletter. The system will move the newsletter to the required folder for you.

Use this guide to learn how to edit your school newsletter.

Before you start

If your existing newsletter is a PDF document and you simply need to replace the PDF document you do not need to follow these instructions. Instead use the replace a document or image guide.

Step 1: Navigate to Home

Your school's home page will already be selected.

Step 2: Edit the newsletter page

Select newsletter.
Select the year of the newsletter.
Select the month of the newsletter.
Once you have found your newsletter issue, select the icon to the left of the page name. For example, Term 3 Week 8. The tick will appear and your selection will turn blue.
Select Edit in the menu bar that appears across the top of the screen.

Step 3: Edit your newsletter

Select Edit in the top right of the page. This button is next to Preview.
Select the date to activate the newsletter component.
Select the spanner icon to edit your newsletter page. This is the Configure button.

Step 4: Change the date for your newsletter - optional

Select the date for your newsletter. This will affect the order it appears on the newsletter page.
If you set the date to a day in the future the newsletter will be hidden from navigation and the home page until the selected date occurs.

Step 5: Change the medium for displaying your newsletter

Select the TYPE OF NEWSLETTER tab.

Displayed

Allows you to choose where the newsletter will be displayed once published.

Website and App - newsletter will display on both your school website and companion app.
Website only - newsletter will display on your school website only.
App only - newsletter will display on companion app.

You can select any of the three options to display the newsletter. Website and app is selected by default.

Step 6: Update your newsletter in the newsletter page – PDF, Link or text on a page

There are 3 options for adding a newsletter to your website.
Choose only one option and complete the steps before moving to step 6:

Option 1: Upload your PDF direct from your computer
Option 2: Upload your PDF from Assets
Option 3: Link to your newsletter

Option 1: Upload your PDF direct from your computer

Select Uploaded newsletter file from the Type of newsletter file drop-down option.
Drag and drop the file into the rectangle or select upload from your computer to navigate through your computer to find your school's newsletter PDF.

Once you have found your PDF, select it
Select the Open button in the bottom right.

The pop-up will disappear and your file will appear in the Select file to upload area.
You will need to add an Alternative text for screen readers.
Next, you will need to populate details in Website description and App description tabs.
If you receive an error it could be because the file name is incorrect. Use the PDF guidelines to check your PDF name is correct before uploading.
Go to Step 7.

Option 2: Upload your PDF from Assets

Select Uploaded newsletter file from the Type of newsletter file drop-down option.
Select Search through Assets to navigate through your assets to your school's newsletter folder where you have previously saved your newsletter PDF.

Once you have found your PDF, select the icon to the left of the file name. The tick will appear and your selection will turn blue.
Select the Select button in the top right.

The pop-up will disappear and your link will appear in the File field.
You will need to add an Alternative text for screen readers.
Next, you will need to populate details in Website description and App description tabs.
Go to Step 7.

Option 3: Link to your newsletter

Select the TYPE OF NEWSLETTER tab.
Select External newsletter link from the Type of newsletter drop-down option.
Copy and paste your newsletter's URL into the Link to the external newsletter (URL) field.
Next, you will need to populate details in Website description and App description tabs.
Go to Step 7.

Step 7: Advanced – optional

Select the ADVANCED tab.

If you would like to add a thumbnail to display your newsletter, you can add a newsletter thumbnail image to the newsletter page.
Use the fields in Add a custom thumbnail image to the newsletter to add a custom thumbnail.
PDF newsletters automatically generate their own thumbnails for you. This is an optional step.

Select the tick on the top right of the pop-up to save the newsletter settings.

The Alert below will appear if you have set your newsletter to publish in a future month. The system will automatically move the page to the correct month and year.
Select OK.

Your newsletter is now ready to be published.

Step 8: Publish your newsletter page

For changes to be updated on your live school website you will need to publish the page.
Select the slider icon in the top left corner. This is the Page Information button.
Select Publish Page from the drop-down.
If you don't see Publish Page you are an Author and will need to select Start Workflow instead. Go to our Author publish a page for more information.

Published newsletter

Example of the updated latest newsletter link on your homepage:

Example of a newsletter page showing the current and back issues in chronological order:

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