Create an event

Use this guide to learn how to add an event to your school's website.

Step 1 : Upload your event attachment (optional)

Before you can add an attachment to your event you must upload them to Assets.
Follow the guide to upload a document to your website.

This step is optional. You can also upload your attachments while creating the event through the event component.

Step 2: Navigate to Home

Log in to Adobe Experience Manager and select Sites.
Your school's home page will already be selected.

Step 3: Create a new event

Select Create in the top right-hand corner.
The Create drop-down menu will display.
Select Event.

Step 4: Enter the event title

Enter the Title of your event. For example: Road safety education.
Do not fill out any of the other fields.
Select Create.

Step 5: Open your event page

A success message will appear once the event is created.
Select Open to edit the event.
If you select Done you will need to edit your event later.

Step 6: Edit your event

Select Edit in the top right of the page. This button is next to Preview.
Select the event heading component.
Select the spanner icon to edit your event page. This is the Configure button.

Step 7: Edit your event properties

Your event must include a date, time and a location. The other elements under the Event Configurations tab such as an attachment, link and short description are optional.

Displayed

Allows you to choose where the event will be displayed once published.

Website and App - event will display on both your school website and companion app.
Website only - event will display on your school website only.
App only - event will display on companion app.

Multi-day Event - optional

If your event spans multiple days, select the box next to Multi-day Event. A tick will appear in the box.
You will then need to include a Start Date and an End Date.

Date

If your event is only one day, make sure the box next to Multi-day Event does not have a tick in it.
If your event runs across one day, select one date for your event in the Date field. This will affect the order it appears on the event page.

Time Selection

In the Time Selection field, select the correct option from the drop-down.
Select All Day for events that run the entire day.
Select Free Form if you would like to add your own information to the Free Form Time field like: After recess, Before school or Last period.

If you select Structured Time, you will then need to add a Start Time and an End Time.
The time must be entered in 24 hour format. It will be displayed on the page in a.m. / p.m. format.

Recurring Event - optional

If your event occurs more than once, select the box next to Recurring. A tick will appear in the box.
You will then need to select the Frequency that the event recurs.

If you select Daily in the Frequency field, you will then need to select the Daily Frequency that the event recurs: Every day or Every Weekday.

Select the Recurs until box if you would like to add a date that the event will stop repeating in the Recur End Date field.

Location

Enter a location for the event into the Location field.

Image Field - optional

If you would like to add an image with your event you can add it to the Image Field.
Select your image: You may either Drag and drop your image or upload from your computer or search your image through Assets. Please note the Maximum file upload size is 15MB.
Alternative text for screen readers: You will need to provide an alternative text for accessibility purposes. Go to image guidelines for help with this.

Link - optional

Select Add to create a link to another page.

Enter a Link Label. The label describes the attachment. For example: Permission form.

In the Link Destination, enter the URL of the page you would like to link to.

Select the Add button to insert more links.
Select the bin icon to remove a link.

You can also add links to pages that exist inside the school website
In the Link destination field, select the tick icon to navigate through your school's website and link to an existing page.

Once you have found your page, select the icon to the left of the file name. The tick will appear and your selection will turn blue.
Select the Select button in the top right.

The path appears in the Link destination field.
Select the Add button to insert more attachments.
Select the bin icon to remove an attachment.

Upcoming Events - optional

Authors can choose to hide the description of the event(s) on home page's upcoming events component.

Step 8: Attachment - optional

Select Attachments tab to include a document. You can add a maximum of 3 documents to an event. File size cannot be greater than 15MB.
Select Add to attach a document.

Once you select Add button, you may either Drag and drop your document or upload from your computer or search your document through Assets.
Please note the Maximum file upload size is 15MB.

Enter an Attachment Label as it describes the attachment. For example: Permission form.

Select the Add button to insert more attachments.
Select the bin icon to remove an attachment.

Step 9: Add an event description

For displaying your event you have three options:

Option 1 - Website and app

If you chose Website and App option under Displayed heading in Event configurations, you will need to add information in both Website Description and App Description tabs.
Select the tick on the top right of the pop-up to save the event settings.
This description will display both on your school website and companion app.

Option 2 - Website only

Select Website Description tab, if you chose Website only option under Displayed heading in Event configurations. You may need to scroll up to the top to find it.
Enter a description for your event.
Select the tick on the top right of the pop-up to save the event settings.
This description will display on your school website.

Option 3 - App only

Select App Description tab, if you chose App only option under Displayed heading in Event configurations. You may need to scroll up to the top to find it.
Enter a description for your event.
Select the tick on the top right of the pop-up to save the event settings.
This description will display on your companion app.

The Alert below will appear if you have set your event to publish in a future month. The system will automatically move the page to the correct month and year.
Select OK.

Your event is now ready to be published.

Step 10: Publish your event page

For changes to be updated on your live school website you will need to publish the page and the year and month folders.
Select the slider icon in the top left corner. This is the Page Information button.
Select Publish Page from the drop-down.
If you don't see Publish Page you are an Author and will need to select Start Workflow instead. Go to our Author publish a page for more information.

Published event

Example of the updated upcoming events on your homepage:

Example of an events page showing the all upcoming events in chronological order:

You may also find useful

School website service training and support

Events issue